Here are the details we need you to know:

Rental Policies for Events held at the Historic Valhalla Grand Hall 

  • Rental fee of the facility depends on the day of the week and may require a 10 hour block of time.
    • A non-refundable deposit is required to reserve the facility and it will be applied to the rental fee.
  • Use of the property is restricted to the hours of 10:00 am and 11:00 pm.
  • All Vendors and Rentals must come and go and be dropped off and picked up with in the hours of the rental on the contract.
  • Credit card number is required to be on file at the time of your event as a security against property damage and/or violation of policies and procedures listed below.
  • Set up and clean up is the responsibility of the renter and not of the Valhalla Tahoe employees.
    • A  $1000 refundable cleaning deposit is required.
  • Access to Valhalla will be coordinated with the Valhalla Tahoe Association.
  • Parking is available in the Valhalla Parking lot, but it is limited; there are only 28 regular plus 2 handicapped spaces. Additional spaces are available in the Tallac Site (seasonal) parking lot.
    • Shuttle rental may be required.
  • Parking is not allowed off asphalt, on bike trail, in the circle drive in front of the Grand Hall, or on the one lane road.
    • Additional parking is available at the Tallac Historic Site (seasonal).
  • All furniture, tables, chairs, picnic tables, garbage cans must be put away at conclusion of event.
  • The Preferred Vendors List will be supplied to all inquiries. Vendors not on the Valhalla Tahoe Preferred Vendors List cannot operate at Valhalla without prior approval.
  • A licensed, insured Caterer must be hired for the event. Renters may not bring in their own food such as a “Pot Luck.”
  • Valhalla Tahoe does not provide dishes, linens, glasses or any serving pieces. These items may be obtained through your caterer.
  • A licensed, insured professional full-service or “Day of” Wedding Coordinator/Planner is also required.
  • Rental “Farm Tables” are not permitted to be set up or used in the Grand Hall at any time however they may be used on outside Grand Lawn receptions only.
  • Garbage liners are provided. It is the renter’s, event planner’s or caterer’s responsibility to remove all refuse from the building, grounds, porches, and premises.
    • Use of Valhalla Tahoe onsite dumpster is included with rental fee.
  • Decorations may be used; however, no tape, nails or staples can be used on building surfaces. Regardless of this, there are many creative ways to decorate. Feel free to ask for ideas.
  • In late November through December, the Grand Hall will be fully decorated for the Holiday Season. The holiday decorations will not be removed for any rental during that time period.
  • Rice, bird seed, confetti, potpourri, glitter, rose/flower petals real & artificial or any substance of that nature is prohibited in building or on the grounds (potpourri/petals stain the floor).
  • Runners may be used on the floor however the regulation above regarding the use of real or artificial flowers still applies.
  • No fireworks are allowed on the property, inside or out, to include sparklers.
  • Per U.S. Forest Service regulations, wedding ceremonies must be held in the Grand Hall and cannot he held anywhere outside the Grand Hall, to include the deck/patio or on the grounds of the US Forest Service’s Tallac Historic Site.
  • Music must be maintained at a reasonable volume and allowed indoors only. All music must stop at 10 PM.
  • The use of propane heaters on the deck or lawn is prohibited.
  • Set up and clean up and building fires in the main fireplace will be under the supervision of the Valhalla wedding overseer. For safety reasons the outside fireplace is not available for use.
    • The wood in the fireplace will be provided by the renter and not by Valhalla Tahoe. Three or four pieces of wood at a time are sufficient for a pleasing fire.
  • Candles must be used cautiously. Stationery glass containers for candles are mandatory!
    • Only dripless candles are to be used. Wax dripped on mantle, floor and/or fireplace will result in an additional $200 cleaning fee.
  • Pets must be on leash at all times. With the exception of registered service dogs, animals/pets are not allowed inside Valhalla. Service dogs must display their official Service Animal attire and provide official proof of certification.
    • All owners must clean up after their pets.
  • Main hall capacity is 120 persons maximum, indoors or outdoors, including porch. Person count exceeding 120 is prohibited due to fire and safety codes and limitations set by Forest Service regulations.
    • Upstairs balcony capacity is not to exceed 40 persons maximum (included in 120 persons). Children and infants are counted as an adult for the total count. In no situation is any rental to be more than 120 total in the wedding party/guest total.
  • Smoking is prohibited inside the building and on the decks. Renter will lose the entire refundable deposit if the No-Smoking rules are violated by the renter or their guests.
    • Local Law Enforcement will be contacted if the Valhalla Overseer deems it necessary.
  • Wedding Rehearsal: Rehearsals may be scheduled at the cost of $200.00 for one hour if the requested time is available. Wedding rentals take precedence over a rehearsal request. Times may be secured 60 days prior to the wedding date.
  • Deposit: 50% non-refundable rental fee is due upon booking the event space and may be made by personal check, cashier’s check, money order or credit card. Credit Card payments are subject to a service fee. Final payment after the 60 day deadline is not refundable.
  • Payment: Non-refundable rental fee and $1000 excessive cleaning/damage deposit is due in full is due 60 days prior to the event and may be made by personal check, cashier’s check, money order or credit card. Credit Card payments are subject to a service fee. Final payment after the 60 day deadline is not refundable.